A gold standard in permit processing, built with the industry
PermitSnap has worked with industry partners, SafeWork and asset holders to set the standard for how a permit is raised, assessed and approved. The intuitive engine then guides the crew through it, question by question.
This is not a printed PDF full of words you may not even understand.
A permit standard cannot be authored by a software company alone. Ours was shaped by the regulators who enforce it, the owners whose assets are at stake and the contractors who have to work to it every day.
Regulators
Safe work authorities
The obligations that sit behind excavation work, expressed as questions a crew can answer rather than clauses they must interpret.
Asset holders
The owners of what is in the ground
Each owner's clearance rules, critical asset definitions and evidence requirements, published by them and enforced by the permit.
Industry partners
The contractors who work to it
Tested against real programmes and real crews, so the standard is something that can be met on a wet Tuesday, not only on paper.
Organisations shown are engagement and adoption targets. Names and marks remain the property of their owners; none should be represented as a commercial or endorsement relationship until formally agreed.
The engine
It guides you. It does not hand you a document.
A 40 page PDF emailed the night before
Eleven questions, asked in order, on the phone in your hand
Clauses written for a lawyer to read
Plain questions about the ground you are standing on
Work out for yourself which rules apply
The engine knows whose assets are there and applies their rules
Sign to say you understood it
Answer, and see exactly what each answer requires of you
Find out you were wrong at the incident review
Be stopped before the machine starts
Guided · question 4 of 11
PS-4471
Are you crossing a located asset, or working alongside it?
Icon Water has a DN300 main recorded within your area. Your answer sets the clearance rule and who must sign.
Crossing the asset
Level 4
Working alongside, within 500 mm
Level 3
Clear of the asset entirely
Level 2
Because you answered crossing
Level 4 applies. A spotter must be present and the drill head must be observed passing the asset. Icon Water will be asked to sign.
Same permit · site conditions
PS-4471
Severe wind warning
1 warning
Conditions at your work location
16.0°
Feels like 14.2°
17° max · 9° overnight min
Wind
46 km/h
Gusts
72 km/h
Rain chance
20%
UV index
7 · High
I acknowledge the weather for the location I am working
Zack Marks · 06:44 · stored against PS-4471
The permit will not clear until this is acknowledged. Conditions at the time of issue are stored with the permit.
It asks, you answer
No free text boxes to fill from memory. Each question has defined answers, and each answer has a consequence.
It explains the consequence
You always see why a control applies and who it came from, in the same screen as the question.
It stops you
Where the answer means the work cannot proceed safely, the permit does not clear. That is the point.
It is the same everywhere
Different client, same eleven questions. Nothing to relearn when the programme changes.
SWMS and permits
This is where the dots finally connect
We have brought the SWMS and the permit process together, so you can see and understand what is required of you under the Safe Work Method Statement and how that interacts with your permit.
A lot of people have worked on SWMS and permits. Now we connect the dots — to help you work safely, work efficiently, be profitable, and build the infrastructure we need.
Work safely
Work efficiently
Be profitable
Build the infrastructure we need
Today
Two documents that never meet
The SWMS is signed at induction and filed. The permit is raised at the trench. They cover the same hazards, at different times, and never speak to each other.
With PermitSnap
The SWMS drives the permit
Controls from the SWMS become the permit's mandatory questions and evidence. Answering the permit is working to the SWMS.
The result
Controls proven, not promised
Each control is closed out by a photograph, a signature or a check — so the SWMS is a live document, not a filed one.
Hazard
SWMS control
Proven on the permit by
Underground services strike
Locate and pot hole before excavation
Pot hole photo with tape against the service
Live electrical apparatus
Maintain clearance, no mechanical excavation in zone
Risk category set to hand dig, owner signature
Public and traffic interface
Traffic management plan in place before start
Site set-up photo showing controls installed
Plant and pedestrian interaction
Exclusion zone established and maintained
Walk-through video of the set-up
Working near a critical asset
Spotter present, drill head observed
Spotter signs the permit, accepting the obligation
Sign the SWMS once, and every control in it becomes something the permit checks rather than something the crew is trusted to remember.
Permitting the crew can actually follow
Guided, not handed over. Understood, not signed blind.